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End of Year Accounts for the Financial Year 2020 - 2021
The Local Audit and Accountability Act 2014 brought in a new regime for the accounts and audit procedures for local authorities in England. The details are contained in the Local Audit (Smaller Authorities) Regulations 2015 and the Accounts and Audit Regulations 2015 . The regulations apply to accounts relating to the financial year 2015-2016 and subsequent years.
Local councils, i.e. town and parish councils, are ‘relevant authorities’ and are classed as ‘smaller authorities’ if their gross income and expenditure does not exceed £6.5m. These smaller authorities are know as Category 2 authorities. There are special provisions for authorities whose gross annual income or expenditure does not exceed £25,000. These authorities are covered by the Local Audit (Smaller Authorities) Regulations 2015. These regulations apply to Staveley & Copgrove Parish Council.
As a general rule, a smaller authority, i.e. a Category 2 authority, may certify itself as an exempt authority if the higher of its gross income and expenditure for the financial year does note exceed £25,000. Staveley & Copgrove Parish Council has declared itself an exempt authority. A copy of the latest exemption certificate is available below.
Where an authority has certified itself as exempt, it does not have to comply with the Accounts and Audit Regulations 2015 in most respects, but instead, has to comply with the Transparency Code for Smaller Authorities (authorised by the Smaller Authorities (Transparency Requirements)(England) Regulations 2015, which came into force on 1st April 2015.
In compliance with this code, the latest end of year accounts and documents are displayed below. A financial year runs from April 1st to March 31st.
Expenditure for the Financial Year 2020 - 2021
| Date | Category | Supplier | Details | Amount |
|---|---|---|---|---|
| 01/04/2020 | Lease Fees | Harrogate Borough Council | Annual Allotment Fee | £80.00 |
| 23/04/2020 | Insurance | Norris & Fisher (Insurance Brokers) Ltd. | Policy premium for 01/06/20 - 31/05/21 | £468.06 |
| 07/05/2020 | Taxes & Levies | Swale & Ure Drainage Board | Agricultural Drainage Rate - Land at Staveley | £3.08 |
| 17/05/2020 | Asset Management | L Carr Contractors | Phone Box Refurbishment | £2,359.20 |
| 09/06/2020 | Asset Management | Park Lane Playgrounds | Quarterly Play Area Inspection | £48.00 |
| 29/06/2020 | Grass Cutting | Farm & Land Services Ltd. | Grass Cutting Staveley May - June | £298.80 |
| 01/07/2020 | Hire Fees | Staveley & Copgrove Village Hall | Hall Hire July 2020 to March 2021 | £187.50 |
| 09/07/2020 | Asset Management | Park Lane Playgrounds | Play Area Repair and Maintenance | £630.00 |
| 13/07/2020 | Asset Management | B. D. Evans | Ground Cover Membrane for the Pinfold | £49.98 |
| 30/07/2020 | Grass Cutting | A. Legg | Grass Cutting Copgrove April - July 8 cuts | £424.00 |
| 02/09/2020 | Grass Cutting | Farm & Land Services Ltd. | Grass Cutting Staveley July - August | £363.60 |
| 02/09/2020 | Website | A2 Hosting | Annual Hosting Fee | £197.48 |
| 09/09/2020 | Asset Management | D H Garden Maintenance | Village Green maintenance | £50.00 |
| 05/10/2020 | Asset Management | C.G. Wyldbore | Hedgcutting at Staveley Playing Field | £40.00 |
| 05/10/2020 | Salaries | HMRC | Clerk PAYE & NI | £67.60 |
| 05/10/2020 | Salaries | R. Crabtree | Clerk Salary - September | £271.09 |
| 05/10/2020 | Subscriptions | Information Commissioner's Office | Registration | £40.00 |
| 07/11/2020 | Asset Management | Harrogate Borough Council | Annual Play Area Inspection | £66.00 |
| 07/11/2020 | Grass Cutting | A. Legg | Grass Cutting Copgrove August - October 8 cuts | £424.00 |
| 17/11/2020 | Grass Cutting | Farm & Land Services Ltd. | Grass Cutting Staveley September - October | £148.80 |
| 17/11/2020 | Traffic Management | Morelock Signs LTD | Copgrove signs | £130.80 |
| 09/12/2020 | Salaries | HMRC | Clerk PAYE & NI | £78.20 |
| 09/12/2020 | Salaries | R. Crabtree | Clerk Salary - October & November | £312.60 |
| 18/12/2020 | Asset Management | Park Lane Playgrounds | Quarterly Play Area Inspection | £48.00 |
| 22/12/2020 | Asset Management | Farm & Land Services Ltd. | Recreation Field hedge clearance and fencing | £654.00 |
| 23/12/2020 | Asset Management | P. Edwards | Padlock & Chain | £9.99 |
| 23/12/2020 | Miscellaneous | P. Edwards | Copgrove Christmas Lights | £32.97 |
| 01/03/2021 | Lease Fees | Staveley Relief in Need Charity | Recreation Field Rental payment | £70.00 |
| 04/03/2021 | Asset Management | Dalebuild Ltd | Erection of Road signs for Copgrove plus poles | £720.00 |
| 22/03/2021 | Asset Management | L Carr Contractors | Renovation of benches and notice board | £552.00 |
| 24/03/2021 | Asset Management | Park Lane Playgrounds | Quarterly payment 4 | £48.00 |
| 29/03/2021 | Asset Management | Harrogate Borough Council | Allotment Annual Fee | £80.00 |
| Total | £8,953.75 | |||
Dates in this colour can display the statutory power of the transaction. Hover over or tap the date to see the power.
Amounts in this colour are inclusive of VAT. Hover over or tap the amount to see the VAT amount.
Expenditure Notes
- None.
Income for the Financial Year 2020 - 2021
| Date | Category | Customer | Details | Amount |
|---|---|---|---|---|
| 02/04/2020 | Rental Income | C. Bateman | Annual Allotment Rent | £40.00 |
| 02/04/2020 | Rental Income | I. Ibottson | Annual Allotment Rent | £40.00 |
| 20/04/2020 | Donations | Donor | Mr. C. Greenwood / Harmby Homes | £8,500.00 |
| 28/04/2020 | Precept | Harrogate Borough Council | First Installment | £3,178.00 |
| 29/09/2020 | Precept | Harrogate Borough Council | Second Installment | £3,177.00 |
| 24/12/2020 | Refunds | Staveley Relief in Need Charity | Recreation Field hedge clearance and fencing | £545.00 |
| 29/03/2021 | Refunds | HMRC | VAT refund 2020-21 | £966.78 |
| 31/03/2021 | Rental Income | I. Ibottson | Allotment rental 2021-2 | £40.00 |
| Total | £16,486.78 | |||
Dates in this colour can display the statutory power of the transaction. Hover over or tap the date to see the power.
Notes on Income
- None.
Financial Summary for the Financial Year 2020 - 2021
| Category | Actual YTD | Budget | Variance |
|---|---|---|---|
| Expenditure (Ex VAT) | |||
| Asset Management | £4,491 | £5,165 | £674 |
| Chair's Allowance | £0 | £0 | £0 |
| Grass Cutting | £1,524 | £2,000 | £476 |
| Hire Fees | £188 | £188 | £1 |
| Insurance | £468 | £475 | £7 |
| Lease Fees | £150 | £150 | £0 |
| Miscellaneous | £33 | £0 | £-33 |
| Neighbourhood Plan | £0 | £0 | £0 |
| Salaries | £729 | £2,032 | £1,303 |
| Stationary | £0 | £40 | £40 |
| Subscriptions | £40 | £300 | £260 |
| Taxes & Levies | £3 | £3 | £0 |
| Traffic Management | £109 | £0 | £-109 |
| Training | £0 | £200 | £200 |
| Website | £165 | £165 | £0 |
| VAT Cost | £1,054 | £0 | £1,054 |
| Total Expenditure | £8,954 | £10,718 | £1,764 |
| Income (Ex VAT) | |||
| Donations | £8,500 | £4,415 | £-4,085 |
| Grants | £0 | £0 | £0 |
| Interest Received | £0 | £0 | £0 |
| Precept | £6,355 | £6,355 | £0 |
| Refunds | £1,512 | £0 | £-1,512 |
| Rental Income | £120 | £80 | £-40 |
| Total Income | £16,487 | £10,850 | £-5,637 |
| Net Income/Expenditure | £7,533 | £132 | £-7,401 |
AGAR Accounting Statement for the Financial Year 2020 - 2021
| Box | Previous Year | Current Year |
|---|---|---|
| 1 - Balances Brought Forward | £12,209 | £18,232 |
| 2 - Precept or Rates and Levies | £5,830 | £6,355 |
| 3 - Total Other Receipts | £16,496 | £10,132 |
| 4 - Staff Costs | £756 | £729 |
| 5 - Loan Interest/capital repayments | £0 | £0 |
| 6 - All Other Payments | £15,547 | £8,224 |
| 7 - Balances Carried Forward | £18,232 | £25,765 |
| 8 - Total Value of Cash & Short Term Investments | £18,232 | £25,765 |
| 9 - Total Fixed Assets and Long Term Investments | £44,785 | £45,495 |
| 10 - Total Borrowings | £0 | £0 |
AGAR Accounting Statement Detail for the Financial Year 2020 - 2021
| Box | Amount |
|---|---|
| Precept or Rates and Levies | |
| 28/04/2020 First Installment | £3,178.00 |
| 29/09/2020 Second Installment | £3,177.00 |
| Total Precept or Rates and Levies | £6,355.00 |
| Total Other Receipts | |
| 02/04/2020 Annual Allotment Rent | £40.00 |
| 02/04/2020 Annual Allotment Rent | £40.00 |
| 20/04/2020 Mr. C. Greenwood / Harmby Homes | £8,500.00 |
| 24/12/2020 Recreation Field hedge clearance and fencing | £545.00 |
| 29/03/2021 VAT refund 2020-21 | £966.78 |
| 31/03/2021 Allotment rental 2021-2 | £40.00 |
| Total Total Other Receipts | £10,131.78 |
| Staff Costs | |
| 05/10/2020 Clerk PAYE & NI | £67.60 |
| 05/10/2020 Clerk Salary - September | £271.09 |
| 09/12/2020 Clerk Salary - October & November | £312.60 |
| 09/12/2020 Clerk PAYE & NI | £78.20 |
| Total Staff Costs | £729.49 |
| Loan Interest/capital repayments | |
| Total Loan Interest/capital repayments | £0.00 |
| All Other Payments | |
| 01/04/2020 Annual Allotment Fee | £80.00 |
| 23/04/2020 Policy premium for 01/06/20 - 31/05/21 | £468.06 |
| 07/05/2020 Agricultural Drainage Rate - Land at Staveley | £3.08 |
| 17/05/2020 Phone Box Refurbishment | £2,359.20 |
| 09/06/2020 Quarterly Play Area Inspection | £48.00 |
| 29/06/2020 Grass Cutting Staveley May - June | £298.80 |
| 01/07/2020 Hall Hire July 2020 to March 2021 | £187.50 |
| 09/07/2020 Play Area Repair and Maintenance | £630.00 |
| 13/07/2020 Ground Cover Membrane for the Pinfold | £49.98 |
| 30/07/2020 Grass Cutting Copgrove April - July 8 cuts | £424.00 |
| 02/09/2020 Annual Hosting Fee | £197.48 |
| 02/09/2020 Grass Cutting Staveley July - August | £363.60 |
| 09/09/2020 Village Green maintenance | £50.00 |
| 05/10/2020 Registration | £40.00 |
| 05/10/2020 Hedgcutting at Staveley Playing Field | £40.00 |
| 07/11/2020 Grass Cutting Copgrove August - October 8 cuts | £424.00 |
| 07/11/2020 Annual Play Area Inspection | £66.00 |
| 17/11/2020 Copgrove signs | £130.80 |
| 17/11/2020 Grass Cutting Staveley September - October | £148.80 |
| 18/12/2020 Quarterly Play Area Inspection | £48.00 |
| 22/12/2020 Recreation Field hedge clearance and fencing | £654.00 |
| 23/12/2020 Copgrove Christmas Lights | £32.97 |
| 23/12/2020 Padlock & Chain | £9.99 |
| 01/03/2021 Recreation Field Rental payment | £70.00 |
| 04/03/2021 Erection of Road signs for Copgrove plus poles | £720.00 |
| 22/03/2021 Renovation of benches and notice board | £552.00 |
| 24/03/2021 Quarterly payment 4 | £48.00 |
| 29/03/2021 Allotment Annual Fee | £80.00 |
| Total All Other Payments | £8,224.26 |
| Total Value of Cash & Short Term Investments | |
| Total Total Value of Cash & Short Term Investments | £0.00 |
| Total Fixed Assets and Long Term Investments | |
| 01/04/1980 Pinfold Enclosure | £20,470.00 |
| 01/04/1997 Village Notice Boards x 2 Staveley | £950.00 |
| 01/04/1995 Village Green Stone Bench | £2,375.00 |
| 01/04/1995 5 Wooden Benches | £2,375.00 |
| 01/01/2000 Village Notice Board x 1 Copgrove | £475.00 |
| 01/04/2002 1 Bench Copgrove | £475.00 |
| 01/04/2000 Fence & Chain Opposite the Royal Oak Pub | £665.00 |
| 01/04/2012 Bus Shelter | £1,900.00 |
| 01/04/2011 Safety barrier | £550.00 |
| 01/04/2009 Childrens Playground equipment | £12,000.00 |
| 01/04/2016 Phone Box & Defibrillator | £1,800.00 |
| 01/04/1986 Village Green East | £750.00 |
| 01/04/1973 Village Green West | £0.00 |
| 01/03/2021 Copgrove Village Signs | £710.00 |
| Total Total Fixed Assets and Long Term Investments | £45,495.00 |
| Total Borrowings | |
| Total Total Borrowings | £0.00 |
Bank Reconcilliation for the Financial Year 2020 - 2021
| Amount | |
|---|---|
| Balance as per Bank Statement as at 31 Mar 2021 | |
| Treasurers Account | £25,764.54 |
| Less Unpresented Payments | £40.00 |
| Balance available as at 31 Mar 2021 | £25,724.54 |
| Income and Expenditure Account | |
| Opening Balance as at 01 Apr 2020 | £18,231.51 |
| + Receipts | £16,486.78 |
| Sub Total | £34,718.29 |
| - Payments | £8,953.75 |
| Balance as at 31 Mar 2021 | £25,764.54 |
Treasurers Account Statement for the Financial Year 2020 - 2021
| Date | Payment Type | Details | Paid out | Paid in | Balance |
|---|---|---|---|---|---|
| 01 Apr 2020 | BALANCE BROUGHT FORWARD | £18,231.51 | |||
| 01 Apr 2020 | Faster Payment | Harrogate Borough Council | £80.00 | £18,151.51 | |
| 02 Apr 2020 | Faster Payment | C. Bateman | £40.00 | £18,191.51 | |
| 02 Apr 2020 | Faster Payment | I. Ibottson | £40.00 | £18,231.51 | |
| 20 Apr 2020 | Cheque | Donor | £8,500.00 | £26,731.51 | |
| 23 Apr 2020 | Faster Payment | Norris & Fisher (Insurance Brokers) Ltd. | £468.06 | £26,263.45 | |
| 28 Apr 2020 | Faster Payment | Harrogate Borough Council | £3,178.00 | £29,441.45 | |
| 07 May 2020 | Faster Payment | Swale & Ure Drainage Board | £3.08 | £29,438.37 | |
| 17 May 2020 | Faster Payment | L Carr Contractors | £2,359.20 | £27,079.17 | |
| 09 Jun 2020 | Faster Payment | Park Lane Playgrounds | £48.00 | £27,031.17 | |
| 29 Jun 2020 | Faster Payment | Farm & Land Services Ltd. | £298.80 | £26,732.37 | |
| 01 Jul 2020 | Faster Payment | Staveley & Copgrove Village Hall | £187.50 | £26,544.87 | |
| 09 Jul 2020 | Faster Payment | Park Lane Playgrounds | £630.00 | £25,914.87 | |
| 13 Jul 2020 | Faster Payment | B. D. Evans | £49.98 | £25,864.89 | |
| 30 Jul 2020 | Faster Payment | A. Legg | £424.00 | £25,440.89 | |
| 02 Sep 2020 | Faster Payment | A2 Hosting | £197.48 | £25,243.41 | |
| 02 Sep 2020 | Faster Payment | Farm & Land Services Ltd. | £363.60 | £24,879.81 | |
| 09 Sep 2020 | Faster Payment | D H Garden Maintenance | £50.00 | £24,829.81 | |
| 29 Sep 2020 | Faster Payment | Harrogate Borough Council | £3,177.00 | £28,006.81 | |
| 05 Oct 2020 | Faster Payment | C.G. Wyldbore | £40.00 | £27,966.81 | |
| 05 Oct 2020 | Faster Payment | HMRC | £67.60 | £27,899.21 | |
| 05 Oct 2020 | Faster Payment | Information Commissioner's Office | £40.00 | £27,859.21 | |
| 05 Oct 2020 | Faster Payment | R. Crabtree | £271.09 | £27,588.12 | |
| 07 Nov 2020 | Faster Payment | A. Legg | £424.00 | £27,164.12 | |
| 07 Nov 2020 | Faster Payment | Harrogate Borough Council | £66.00 | £27,098.12 | |
| 17 Nov 2020 | Faster Payment | Farm & Land Services Ltd. | £148.80 | £26,949.32 | |
| 17 Nov 2020 | Faster Payment | Morelock Signs LTD | £130.80 | £26,818.52 | |
| 09 Dec 2020 | Faster Payment | HMRC | £78.20 | £26,740.32 | |
| 09 Dec 2020 | Faster Payment | R. Crabtree | £312.60 | £26,427.72 | |
| 18 Dec 2020 | Faster Payment | Park Lane Playgrounds | £48.00 | £26,379.72 | |
| 22 Dec 2020 | Faster Payment | Farm & Land Services Ltd. | £654.00 | £25,725.72 | |
| 23 Dec 2020 | Faster Payment | P. Edwards | £32.97 | £25,692.75 | |
| 23 Dec 2020 | Faster Payment | P. Edwards | £9.99 | £25,682.76 | |
| 24 Dec 2020 | Cheque | Staveley Relief in Need Charity | £545.00 | £26,227.76 | |
| 01 Mar 2021 | Standing Order | Staveley Relief in Need Charity | £70.00 | £26,157.76 | |
| 04 Mar 2021 | Faster Payment | Dalebuild Ltd | £720.00 | £25,437.76 | |
| 22 Mar 2021 | Faster Payment | L Carr Contractors | £552.00 | £24,885.76 | |
| 24 Mar 2021 | Faster Payment | Park Lane Playgrounds | £48.00 | £24,837.76 | |
| 29 Mar 2021 | Faster Payment | Harrogate Borough Council | £80.00 | £24,757.76 | |
| 29 Mar 2021 | Bank Giro Credit | HMRC | £966.78 | £25,724.54 | |
| 31 Mar 2021 | Faster Payment | I. Ibottson | £40.00 | £25,764.54 | |
| 31 Mar 2021 | BALANCE CARRIED FORWARD | £25,764.54 | |||
VAT Account for the Financial Year 2020 - 2021
| ID | Date | VAT Supplier | Details | Amount | Processed |
|---|---|---|---|---|---|
| Brought Forward * | £21.00 | ||||
| Payments | |||||
| 35 | 17/05/2020 | L Carr Contractors | Phone Box Refurbishment | £393.20 | ✔ |
| 36 | 09/06/2020 | Park Lane Playgrounds | Quarterly Play Area Inspection | £8.00 | ✔ |
| 37 | 29/06/2020 | Farm & Land Services Ltd. | Grass Cutting Staveley May - June | £49.80 | ✔ |
| 39 | 09/07/2020 | Park Lane Playgrounds | Play Area Repair and Maintenance | £105.00 | ✔ |
| 42 | 13/07/2020 | Elixir Garden Supplies | Ground Cover Membrane for the Pinfold | £8.33 | |
| 43 | 02/09/2020 | A2 Hosting | Annual Hosting Fee | £32.91 | ✔ |
| 44 | 02/09/2020 | Farm & Land Services Ltd. | Grass Cutting Staveley July - August | £60.60 | ✔ |
| 41 | 07/11/2020 | Harrogate Borough Council | Annual Play Area Inspection | £11.00 | ✔ |
| 51 | 17/11/2020 | Morelock Signs LTD | Copgrove signs | £21.80 | ✔ |
| 52 | 17/11/2020 | Farm & Land Services Ltd. | Grass Cutting Staveley September - October | £24.80 | ✔ |
| 53 | 18/12/2020 | Park Lane Playgrounds | Quarterly Play Area Inspection | £8.00 | ✔ |
| 54 | 22/12/2020 | Farm & Land Services Ltd. | Recreation Field hedge clearance and fencing | £109.00 | ✔ |
| 58 | 23/12/2020 | Amazon UK | Padlock & Chain | £1.67 | ✔ |
| 60 | 04/03/2021 | Dalebuild Ltd | Erection of Road signs for Copgrove plus poles | £120.00 | ✔ |
| 63 | 22/03/2021 | L Carr Contractors | Renovation of benches and notice board | £92.00 | |
| 64 | 24/03/2021 | Park Lane Playgrounds | Quarterly payment 4 | £8.00 | |
| Total Payments | £1,054.11 | ||||
| Receipts | |||||
| 103 | 29/03/2021 | HMRC | VAT refund 2020-21 | £966.78 | |
| Total Receipts | £966.78 | ||||
| Carried Forward ** | ( Brought Forward + Payments - Receipts ) | £108.32 | |||
Notes
* Brought Forward is the sum of VAT Payments from previous financial years thatwere not processed in that year.
** Carried Forward is the sum of VAT Payments from this financial year that have not been processed.
Asset Register for the Financial Year 2020 - 2021
| No. | Description | Location | Year | Details | Value |
|---|---|---|---|---|---|
| 1 | Pinfold Enclosure | Arkendale Road, Staveley | 1980 | Details | £20,470 |
| 2 | Village Notice Boards x 2 Staveley | Village Green East, Main Street, Staveley | 1997 | Details | £950 |
| 3 | Village Green Stone Bench | Junction of Main Street, Minskip Road and Arkendale Road, Staveley | 1995 | Details | £2,375 |
| 4 | 5 Wooden Benches | Various throughout Staveley | 1995 | Details | £2,375 |
| 5 | Village Notice Board x 1 Copgrove | St. Mongahs Lane, Copgrove | 2002 | Details | £475 |
| 6 | 1 Bench Copgrove | Open space on St. Mongahs Lane, Copgrove | 2002 | Details | £475 |
| 7 | Fence & Chain Opposite the Royal Oak Pub | Village Green West, Main Street, Staveley | 2000 | Details | £665 |
| 8 | Bus Shelter | Village Green East, Main Street, Staveley | 2012 | Details | £1,900 |
| 9 | Safety barrier | Outside Primary School, Minskip Road, Staveley | 2011 | Details | £550 |
| 10 | Childrens Playground equipment | Jubilee Recreation Field, Arkendale Road, Staveley | 2009 | Details | £12,000 |
| 11 | Phone Box & Defibrillator | Opposite Village Green East, Main Street, Staveley | 2016 | Details | £1,800 |
| 12 | Village Green East | Main Street, Staveley | 1986 | Details | £750 |
| 13 | Village Green West | Main Street, Staveley | 1973 | Details | £0 |
| 14 | Copgrove Village Signs | Wath Lane and Apron Lane | 2021 | Details | £710 |
| Total | £45,495.00 | ||||
Asset Register Notes
- All assets are valued at acquisition cost.
Internal Audit Report
This document will follow shortly when available.
Internal Audit Notes
- C – the Risk Assessment document may be viewed here,
- D – the Budget may be viewed here,
- D – the Reserves may be viewed here.
Annual Governance Statement
This document will follow shortly when available.
Annual Governance Notes
- To further facilitate compliance with item 3, from 2020 – 2021 we are identifying (where applicable) the legislation that gives us the power to make each payment and to receive each receipt. This information is now displayed on Expenditure and Income lists.
Accounting Statement
This document will follow shortly when available.
Accounting Statement Notes
- None.
