Local councils, i.e. town and parish councils, are ‘relevant authorities’ and are classed as ‘smaller authorities’ if their gross income and expenditure does not exceed £6.5m. These smaller authorities are know as Category 2 authorities. There are special provisions for authorities whose gross annual income or expenditure does not exceed £25,000. These authorities are covered by the Local Audit (Smaller Authorities) Regulations 2015. These regulations apply to Staveley & Copgrove Parish Council.
As a general rule, a smaller authority, i.e. a Category 2 authority, may certify itself as an exempt authority if the higher of its gross income and expenditure for the financial year does note exceed £25,000. Staveley & Copgrove Parish Council has declared itself an exempt authority. A copy of the latest exemption certificate is available below.
Where an authority has certified itself as exempt, it does not have to comply with the Accounts and Audit Regulations 2015 in most respects, but instead, has to comply with the Transparency Code for Smaller Authorities (authorised by the Smaller Authorities (Transparency Requirements)(England) Regulations 2015, which came into force on 1st April 2015. It also does not have to subject its annual accounts and processes to external audit.
In compliance with the Transparency Code for Smaller Authorities, the latest end of year accounts and associated documents are presented below.
A financial year runs from April 1st to March 31st.
Expenditure for the Financial Year
No.
Date
Category
Supplier
Details
Amount
There is no data that matches the report parameters
Total
£0.00
Expenditure Notes
None.
Expenditure by Budget Category
Income for the Financial Year
No.
Date
Category
Customer
Details
Amount
There is no data that matches the report parameters
Total
£0.00
Notes on Income
None.
Income By Budget Category
Financial Summary for the Financial Year
Category
Actual YTD
Budget
Variance
Expenditure (Ex VAT)
Asset Management
£0
£0
£0
Chair's Allowance
£0
£0
£0
Grass Cutting
£0
£0
£0
Hire Fees
£0
£0
£0
Insurance
£0
£0
£0
Lease Fees
£0
£0
£0
Miscellaneous
£0
£0
£0
Neighbourhood Plan
£0
£0
£0
Salaries
£0
£0
£0
Stationary
£0
£0
£0
Subscriptions
£0
£0
£0
Taxes & Levies
£0
£0
£0
Traffic Management
£0
£0
£0
Training
£0
£0
£0
Website
£0
£0
£0
Total Expenditure
£0
£0
£0
Income (Ex VAT)
Donations
£0
£0
£0
Grants
£0
£0
£0
Interest Received
£0
£0
£0
Precept
£0
£0
£0
Refunds
£0
£0
£0
Rental Income
£0
£0
£0
Total Income
£0
£0
£0
Net Income/Expenditure
£0
£0
£0
Notes on Financial Summary
None.
AGAR Accounting Statement for the Financial Year
Box
Previous Year
Current Year
1 - Balances Brought Forward
£12,209
£12,209
2 - Precept or Rates and Levies
£0
£0
3 - Total Other Receipts
£0
£0
4 - Staff Costs
£0
£0
5 - Loan Interest/capital repayments
£0
£0
6 - All Other Payments
£0
£0
7 - Balances Carried Forward
£12,209
£12,209
8 - Total Value of Cash & Short Term Investments
£12,209
£12,209
9 - Total Fixed Assets and Long Term Investments
£0
£0
10 - Total Borrowings
£0
£0
Notes on Accounting Statement
None.
AGAR Accounting Statement Detail for the Financial Year
Box
Amount
2 - Precept or Rates and Levies
Total : Precept or Rates and Levies
£0.00
3 - Total Other Receipts
Total : Total Other Receipts
£0.00
4 - Staff Costs
Total : Staff Costs
£0.00
5 - Loan Interest/capital repayments
Total : Loan Interest/capital repayments
£0.00
6 - All Other Payments
Total : All Other Payments
£0.00
8 - Total Value of Cash & Short Term Investments
Total : Total Value of Cash & Short Term Investments
£0.00
9 - Total Fixed Assets and Long Term Investments
Total : Total Fixed Assets and Long Term Investments
£0.00
10 - Total Borrowings
Total : Total Borrowings
£0.00
Bank Reconciliation for the Financial Year
Amount
+ Unbanked Receipts
£0.00
- Unpresented Payments
(£0.00)
Balance available as at 01 Jan 1970
£0.00
The net balances reconcile to the Cash Book (receipts and payments account) as follows:
Payments and Receipts Account
Opening Balance as at 01 Jan 1970
£12,208.73
+ Receipts
£0.00
Sub Total
£12,208.73
- Payments
(£0.00)
Balance as at 01 Jan 1970
£12,208.73
Notes on Bank Reconciliation
None.
Bank Statement (Treasurers Account) for the Financial Year
Date
Payment Type
Details
Paid out
Paid in
Balance
01 Jan 1970
BALANCE BROUGHT FORWARD
£0.00
There was no activity on this account during this financial year
Notes on Bank Account Statement
None.
VAT Account for the Financial Year
ID
Date
VAT Supplier
Details
Amount
Reclaimed
Brought Forward *
£584.58
Payments
Total Payments
£0.00
Receipts
Total Receipts
£0.00
Carried Forward **
( Brought Forward + Payments - Receipts )
£584.58
VAT Account Notes
* Brought Forward is the sum of VAT Payments from previous financial years that were not reclaimed prior to the start of the above financial year.
** Carried Forward is the sum of VAT Payments from this and previous financial years that were not recalimed during the above financial year and remain outstanding.
Asset Register for the Financial Year
No.
Description
Location
Year
Value
There is no data that matches the report parameters
Total
£0.00
Asset Register Notes
All assets are valued at acquisition cost.
Internal Audit Report
Internal Audit Notes
C – the Risk Assessment document may be viewed here,
To further facilitate compliance with item 3, from 2020 – 2021 we are identifying (where applicable) the legislation that gives us the power to make each payment and to receive each receipt. This information is now displayed on Expenditure and Income lists.
Description: 2 signs indicating entry to Copgrove, 1 on Wath Lane and 1 on Apron Lane.
Estimated Value: £710
Acquisition: Purchased in November 2020 and installed in February 2021.
Locations:
Wath Lane – Grid Reference:
Apron Lane – Grid Reference:
Recreation Field
Description: Enclosed field of public open space with a fenced children’s play area and small football pitch.
Location: Arkendale Road, Staveley. Grid Reference: SE
Rented From: Staveley Relief in Need Charity Rental Fee: £70 per annum
Allotments
Description: 2 allotment plots leased annually to local residents.
Location: Arkendale Road, Staveley. Grid Reference: SE
Rented From: Harrogate Borough Council Rental Fee: £40 per annum per site Lease Agreement
Posts & Chains
Description: A row of posts and chains along the edge of the village green west and the unmade road in front of the Royal Oak pub, acting as a barrier to prevent car parking on the green.
Location: Village Green West, Main Street, Staveley. Grid Reference: SE 363 627
Acquisition
Date: Not known Cost: £665
Current Use: Boundary fence
Notice Boards
Description: 3 village notice boards at various locations around the two villages.
Total Estimated Value: £1,425
Notice Boards 1 and 2
Location: Village Green East, Main Street, Staveley. Grid Reference: SE 366 627
Estimated Value: £950
Acquisition: 1997 and 2005/6
Key Holder(s): Bill Kirkpatrick, Neil Horton
Notice Board 3
Location: Start of St. Mongah’s Lane, Copgrove. Grid Reference: SE 345 632
Estimated Value: £475
Acquisition: 2002
Key Holder(s): Peter Edwards
Safety Barrier
Description: Safety barrier alongside the pull-in in front of the primary school. The Parish Council financed the barrier following the withdrawal of funds by North Yorkshire County Council.
Location: In front of primary school, Minskip Road, Staveley. Grid Reference: SE 366 628
Acquisition
Date: November 2011 Cost: £550
Current Use: Public safety barrier
Childrens Playground
Description: Childrens Playground, located on the recreation field comprising the following equipment items:
Wicksteed Whirly Bird
Record Cradle Swings
Record Flat Seat Swings
Hags Multi Pondo
Play and Leisure Multi Unit
Play and Leisure Fish Spring Mobile
Ledon Car Spring Mobile
Bench
Fencing and Gates
The playground is inspected annually by RoSPA and four times per year by a local specialist contractor. It is also visually inspected weekly by a team of local volunteers and stands on land rented annually from the Staveley Relief in Need Charity.
More information about the development of the childrens play area is available here. Maintenance of the playground is one of the Parish Council’s ongoing projects. Progress on the project can be seen by selecting the Children’s Play Area project page.
Location: Arkendale Road, Staveley. Grid Reference: SE 366 625
Acquisition: Adopted .
Estimated Value: £12,000
Bus Shelter
Description: Coated steel frame, clear screen shelter with 4 seats
Location: On village green east, Main Street, Staveley. Grid Reference: SE 366 627
Acquisition: January 2012. Purchased by the Parish Council, thanks to a donation from Abacus, a local employer based at Jubilee Court, Copgrove.
Description: Ex BT telephone box, now home to the village public defibrillator unit. The phobe box is a K6, designed by Sir Giles Gilbert Scott in 1936 and introduced to celebrate the King George V Silver Jubilee. It was probably installed under the ‘Jubilee Concession’, which meant kiosks were installed in every town and village with a Post Office. The K6 was 80 years old in 2016.
Location: Opposite the village green east, Main Street, Staveley. Grid Reference: SE 366 627
Acquisition: Phone box purchased from BT in May 2016 for a nominal sum of £1. The defibrillator was purchased from Wel Medical Ltd. and installed in June 2016.
Cost: £1,800 Current Valuation: Defibrillator £1,800. Replacement cost of K6 approx £2,500 plus delivery and installation.
Further Information:The defibrillator is checked weekly by the local Community First Responders coordinator. See Community First Responders for more details on how to use the unit.
Wooden Benches
Description: 5 wooden benches at various locations around the two villages.
Estimated Value: £1,900 for benches 1 – 4
Bench No. 1
Location: Wath Lane, Staveley. Grid Reference: SE 359 625
Acquisition: 1995
Bench No. 2
Location: Village Green West, Staveley. Grid Reference: SE 363 627
Acquisition: 1995
Bench No. 3
Location: Village Green West, Staveley. Grid Reference: SE 363 627
Acquisition: 1995
Bench No. 4
Location: Main Street, Staveley. Grid Reference: SE 365 627
Acquisition: 1995
Bench No.5
This seat was removed in 2020.
Location: Arkendale Road, Staveley. Grid Reference: SE 368 624
Bench No.6
Location: Open space on St. Mongah’s Lane, Copgrove. Grid Reference: SE 345 633
Estimated Value: £475
Acquisition: 2002
Stone Bench
Description: Wooden bench set within a stone surround.
Location: Junction of Main Street, Minskip Road and Arkendale Road, Staveley. Grid Reference: SE 366 627
Acquisition:
Estimated Value: £2,375
From the Archive: The seat when new in 1990
The Pinfold
Description: An animal pound where stray livestock were impounded. Animals were kept in a dedicated enclosure, until claimed by their owners, or sold to cover the costs of impounding. The term pinfoldis saxon in origin and common in the north of England. A village pound was a feature of most English medieval villages.
Location: Arkendale Road, Staveley. Size: approx 250 sq mt including the adjacent land. Grid Reference: SE 367 626
Acquisition: Erected in 1832 by public subscription and restored in 1986. Date: Not known Cost: £20,470 Current Valuation: £20,470
Current Use: Public amenity
Further Information: In 2012, thanks to an initiative by Staveley resident Ken Barker, a rose garden was planted in land next to the Pinfold to commemorate the Queen’s Diamond Jubilee. In 2019 a new gate to the Pinfold was installed by D.Hargreaves (Blacksmith) of The Forge, Coneythorpe.
Village Green East
Description: Former allotment site, purchased from the estate of F.L. Knowlson. A copy of the deed of conveyance is available here.
Location: Junction of Main Street, Minskip Road and Arkendale Road, Staveley. Size: Grid Reference: SE 366 627
Acquisition
Date: 2nd September 1986 Cost: £750 Current Valuation: £750
Current Use: Public open space
From the Archive: Oak Tree Planting
Village Green West
Description: Triangle of land registered to the Parish Council under Section 3 of the Commons Registration Act 1965 when no evidence of ownership was offered to the Commissioner at a hearing in Harrogate on 31st October 1973. A copy of the decision notice is available here.
Location: In front of the Royal Oak pub Main Street, Staveley Size: Grid Reference: SE 363 627
Acquisition
Date: 9th November 1973 Cost: £0 Current Valuation:
