Freedom of Information

The Freedom of Information Act 2000 provides public access to information held by the Parish Council. It does this in two ways:

  1. we are obliged to publish certain information about our activities; and
  2. members of the public are entitled to request information from us.

Recorded information includes printed documents, computer files, letters, emails, photographs, and sound or video recordings. Anyone can request information – there are no restrictions on your age, nationality or where you live.

How we publish information

This website is one of the ways we publish information about our activities.  We also regularly send information about our activities via email to residents who have registered to receive the information. There are Parish Council notice boards in both Staveley and Copgrove villages.

Every public authority must have a publication scheme, but the Information Commissioner’s Office ( ICO) has now created a Model Publication Scheme that the Parish Council has adopted.

How to request information

If you wish to request information from us you can contact us in writing to make a Freedom of Information (FOI) request. This can be by:

  1. letter
  2. email
  3. online form
  4. fax

Details of how to contact us by any of these methods are available here. You should give us:

  1. your name
  2. a contact address
  3. a detailed description of the information you want – for example, you might want all information held on a subject, or just a summary.

You can ask for information in a particular format, such as:

  1. paper or electronic copies of information
  2. audio format
  3. large print

You should get the information within 20 working days. We will tell you when to expect the information if we need more time.

Most requests are free but you might be asked to pay a small amount for photocopies or postage. You’ll be told by us if you have to pay anything.

If your request is turned down

Some sensitive information is not available to members of the public. If this applies, we will tell you why we cannot give you some or all of the information you requested.

We might ask you to be more specific so we can provide just the information you need.

We can also refuse your Freedom of Information (FOI) request if it will cost more than £450 to find and extract the information.

Reviews and Complaints

If an we do not provide you with the information you requested, you should first ask us to review our decision.

You can then complain to the Information Commissioner’s Office if you’re still not satisfied.

Freedom of Information Documents

To view the required document, select its Document Name

IDDocument NameTypeSize
0230Reply - Old Persons Bungalows 04/06/2014Portable Document Format2Mb
0229Request - Old Persons Bungalows 10/05/2014Portable Document Format60Kb
Total Documents2
What is the Document List?


This is the unique identifier of the document within the library.  Use this number if you need to report an issue with a document.

Document Name

This is the title of the document. Select the name to view and or download the document in a separate window.


This is the format of the document file. If you are using a mouse, hover over the type image to see a description of the document type.  See below for more information on the Document Types.


This is the size of the document file in Kilobytes (Kb) or Megabytes (Mb). The size is N/A if the document is in one of the Google formats

How do I navigate the Document List?

The List Length

The document list is initially displayed with the first 10 entries visible. The Show Entries drop-down selection box, above and to the left of the document list, may be used to show more (or less) entries at a time. The number of list entries currently shown and the total number of entries in the full list is displayed below the document list.


The Previous, Page No. and Next buttons below the document list may be used to navigate between the list pages if not all the list entries are shown at once.

The List Length and Pagination work together. Changing the List Length as above changes the number of pages accordingly.

Note that if the total number of documents in the list is less than 10, neither the List Length selection box or the Pagination buttons are displayed.


The documents are initially listed in a pre-defined order. The list order may be changed by selecting either the ID or Document Name column headings. The up/down arrow on the right side of the colum heading indicates the current sort direction. Selecting the column heading again reverses the sort order.

Note that changing the sort direction affects all the documents in the list, not just those that may be currently visible. When changing the sort order, the list is re-displayed from the first page if the list is currently paginated.

What are the Document Types?

Documents with the type are PDFs. PDF is a cross-platform file format developed by Adobe. Documents from any application can be converted to PDF format. PDF documents retain the original appearance/layout/print quality independent of the files native application and platform.

Documents with the type are Google Docs.

Documents with the type are Google Sheets.

Documents with the type are Google Slides.

Documents with the type are Google Forms.

All documents in a Google format are automatically converted to a specified format when downloaded.

How do I Download a Document?

This will depend upon the device (desktop, laptop, tablet, smartphone etc.), the application (web browser, app etc.) that you are using to view the website and the file type of the selected document (see above).

Some devices will automatically download a document before displaying it using a file reader installed on the device, for example Adobe Acrobat or Foxit. Some web browsers will prompt for a download when the document is selected whilst others will open the document using a built-in file reader. You will need to explore the options of your device and web browser.

You will need a PDF reader to open and read a downloaded PDF document. There are many free PDF readers available, including Foxit Reader and Adobe Acrobat .

Documents that are stored on the Parish Council Google Drive will be displayed using the respective Google Docs, Sheets, Forms or Slides application. When the document is displayed, use File - Download As - [format] from the menu bar to download a copy of the document in the selected format. You can then either save the document on your local device or print the document by opening it in the appropriate local application and using the application print facility.