Meetings

When and Where

The Full Council meets four times per year.  Meetings are open to the public and are held in Staveley & Copgrove Village Hall.  Meetings start at 7pm and are usually held in the months of February, May, August and November. The meeting held in May starts with the Annual Parish Meeting (see below). This meeting is followed by the Annual Meeting of the Parish Council.

In an election year, the Annual Meeting of the Parish Council is held on or within 14 days following the day on which the new councillors elected take office. In a year which is not an election year, the Annual Meeting of the Parish Council is held on such day before 1st June as the council directs.

The first business conducted at the Annual Meeting of the Parish Council is the election of the Chairman of the Council, followed by the establishment of committee members and those councillors who will represent the council on outside bodies. In an election year all new members sign the declaration of acceptance.

The Finance Sub-Committee meets four times per year.  Meetings start at 7pm and are held in Staveley & Copgrove Village Hall.

The Staveley Nature Reserve Liaison Group meets three times per year. Meetings start at 10am and are held in Staveley Nature Reserve Church Hide.

Meeting Schedule

The following Full Council meetings are scheduled:

Parish Council Meeting

Date: 8th December 2020

Time: 7pm

Location: Online

Meeting

Full Council Meeting
Open to the public
Last meeting minutes to follow

Parish Council Meeting

Date: 9th February 2021

Time: 7pm

Location: Staveley & Copgrove Village Hall

Meeting

Full Council Meeting
Open to the public
Last meeting minutes to follow

Annual Meeting of the Parish Council

Date: 4th May 2021

Time: 7pm

Location: Staveley and Copgrove Village Hall

Meeting

Annual Meeting of the Parish Council
Open to the public
Last meeting minutes to follow

The following Finance Sub Committee meetings are scheduled:

Finance Sub Committee Meeting (Provisional)

Date: 24th November 2020

Time: 7pm

Location: Online

Meeting

Open to the public
Last meeting minutes to follow

Finance Sub Committee Meeting (Provisional)

Date: 26th January 2021

Time: 7pm

Location: Staveley and Copgrove Village Hall

Meeting

Open to the public
Last meeting minutes to follow

Finance Sub Committee Meeting (Provisional)

Date: 20th April 2021

Time: 7pm

Location: Staveley and Copgrove Village Hall

Meeting

Open to the public
Last meeting minutes to follow

Previous meeting agenda and minutes of the Full Council and Sub-Committees can be viewed in the Document Library.

Annual Parish Meeting

In addition to normal council meetings which are called by the Clerk, there is also an Annual Parish Meeting which is called by the Chair. This meeting allows the Chair to present to the parish residents their report on council business for the year and to invite representatives from other bodies to address the residents on their own activities. It is also an opportunity for parishioners on the Electoral Roll for Staveley & Copgrove to raise any matters of concern to them that relates to their local community.

Meeting Procedures

All meetings are conducted in accordance with the Council’s Standing Orders. These are a set of rules and procedures designed to esure the smooth running of the meeting according to agreed standards.

Meeting Recording

The right to record, film and to broadcast meetings of the council is established under the Openness of Local Government Regulations 2014.  This is in addition to the rights of the press and public to attend such meetings.

The Parish Council is committed to being open and transparent in the way it conducts its business and decision making.  Those who attend a public meeting should expect to be filmed.  This includes councillors, council officers and members of the public.

The Council’s Management of Meeting Recording Policy can be viewed here and in the Document Library in the Policies, Codes and Orders category.