Expenditure

What We Must Publish

In accordance with the Transparency Code for Smaller Autorities , the Parish Council is required to publish the details of each individual item of expenditure above £100. This is because we have opted to be exempt from routine external audit.

Publishing a complete list of expenditure transactions will also meet this Transparancy Code requirement. Expenditure information need only be published for each individual spending transaction above £100 rather than each item bought per transaction.

The Parish Council has opted to publish a complete list of expenditure transactions. Below are the items of expediture that have been made to date in the current financial year, which runs from 1st April to 31st March.

Expenditure for the Current Financial Year 2021 - 2022

No.DateCategorySupplierDetailsAmount
109/04/2021SalariesElizabeth LeatherbarrowSalary Feb-March 2021£280.28
209/04/2021SalariesHMRCEmployers Summary Mar 2021£0.00
315/04/2021SalariesTP JonesPayment for Payroll preparation April2020 to March 2021£78.00
412/05/2021Grass CuttingFarm & Land Services Ltd.Grass cutting x 3 cuts + herbicide treatment£290.40
501/06/2021InsuranceBusiness Services at CAS Ltd (Community Action Suffolk)Payment for PC insurance 1.6.21-(31.5)2022£350.89
612/06/2021Asset ManagementMole and Wasp Patrol TA PesttecRemoval of Moles: caught two, on football pitch at Staveley. 4 visits £60 inc 1st mole plus one mole at £10£70.00
716/06/2021SalariesElizabeth LeatherbarrowPayment for clerk salary April to June 2021£520.52
Total£1,590.09
Select the underlined text in the Details column to see any supporting document associated to the transaction, such as an order, invoice or receipt.
Dates in this colour can display the statutory power or duty under which the transaction was made. Hover over or tap the date to see the power or duty.
Amounts in this colour are inclusive of VAT. Hover over or tap the amount to see the VAT amount.

Note: The above items of expenditure are inclusive of VAT, where indicated. The Parish Council is not registered for VAT but we are however,  able to claim a refund of the amount of VAT charged on goods and services bought for nonbusiness activities as we are a local authority.

To facilitate a comparison of expenditure with the budget categories, both a summary of category expenditure in the form of a pie chart and a list of the items in each category are shown below.

Expenditure Items By Budget Category for the Current Financial Year 2021 - 2022

DateSupplierDetailsAmountCategory Total
Asset Management
12/06/2021Mole and Wasp Patrol TA PesttecRemoval of Moles: caught two, on football pitch at Staveley. 4 visits £60 inc 1st mole plus one mole at £10£70.00
£70.00
Chair's Allowance
Grass Cutting
12/05/2021Farm & Land Services Ltd.Grass cutting x 3 cuts + herbicide treatment£290.40
£290.40
Hire Fees
Insurance
01/06/2021Business Services at CAS Ltd (Community Action Suffolk)Payment for PC insurance 1.6.21-(31.5)2022£350.89
£350.89
Lease Fees
Miscellaneous
Neighbourhood Plan
Salaries
09/04/2021Elizabeth LeatherbarrowSalary Feb-March 2021£280.28
09/04/2021HMRCEmployers Summary Mar 2021£0.00
15/04/2021TP JonesPayment for Payroll preparation April2020 to March 2021£78.00
16/06/2021Elizabeth LeatherbarrowPayment for clerk salary April to June 2021£520.52
£878.80
Stationary
Subscriptions
Taxes & Levies
Traffic Management
Training
Website
Total£1,590.09

Expenditure for the previous financial year is available in the end of year accounts and in the Document Library below.

Expenditure Control

All items of expenditure are approved by Council prior to execution and each payment is subject to dual authorisation. Each item is allocated a transaction identifier which is also recorded on the associated invoice. All invoices are available for inspection on request from the Parish Clerk. The expenditure for a given financial year is subject to an internal audit prior to completion of the annual return. The public has a right to inspect the Council’s accounts.

Expenditure History

The Parish Council annual expenditure records since 2010-11 may be viewed below. These documents are also availble in the Document Library.

Annual Expenditure Documents

To view the required document, select its Document Name

IDDocument NameTypeSize
0407Annual Expenditure 2020-21Portable Document Format50 KB
0360Annual Expenditure 2019-20Portable Document Format39 KB
0101Annual Expenditure 2018-19Google SheetN/A
0100Annual Expenditure 2017-18Google SheetN/A
0099Annual Expenditure 2016-17Google SheetN/A
0098Annual Expenditure 2015-16Google SheetN/A
0097Annual Expenditure 2014-15Google SheetN/A
0096Annual Expenditure 2013-14Google SheetN/A
0095Annual Expenditure 2012-13Google SheetN/A
0094Annual Expenditure 2011-12Google SheetN/A
0093Annual Expenditure 2010-11Google SheetN/A
Total Documents11
What is the Document List?

ID

This is the unique identifier of the document within the library.  Use this number if you need to report an issue with a document.

Document Name

This is the title of the document. Select the name to view and or download the document in a separate window.

Type

This is the format of the document file. If you are using a mouse, hover over the type image to see a description of the document type.  See below for more information on the Document Types.

Size

This is the size of the document file in Kilobytes (Kb) or Megabytes (Mb). The size is N/A if the document is in one of the Google formats

How do I navigate the Document List?

The List Length

The document list is initially displayed with the first 10 entries visible. The Show Entries drop-down selection box, above and to the left of the document list, may be used to show more (or less) entries at a time. The number of list entries currently shown and the total number of entries in the full list is displayed below the document list.

Pagination

The Previous, Page No. and Next buttons below the document list may be used to navigate between the list pages if not all the list entries are shown at once.

The List Length and Pagination work together. Changing the List Length as above changes the number of pages accordingly.

Note that if the total number of documents in the list is less than 10, neither the List Length selection box or the Pagination buttons are displayed.

Sorting

The documents are initially listed in a pre-defined order. The list order may be changed by selecting either the ID or Document Name column headings. The up/down arrow on the right side of the colum heading indicates the current sort direction. Selecting the column heading again reverses the sort order.

Note that changing the sort direction affects all the documents in the list, not just those that may be currently visible. When changing the sort order, the list is re-displayed from the first page if the list is currently paginated.

What are the Document Types?

Documents with the type are PDFs. PDF is a cross-platform file format developed by Adobe. Documents from any application can be converted to PDF format. PDF documents retain the original appearance/layout/print quality independent of the files native application and platform.

Documents with the type are Google Docs.

Documents with the type are Google Sheets.

Documents with the type are Google Slides.

Documents with the type are Google Forms.

All documents in a Google format are automatically converted to a specified format when downloaded.

How do I Download a Document?

This will depend upon the device (desktop, laptop, tablet, smartphone etc.), the application (web browser, app etc.) that you are using to view the website and the file type of the selected document (see above).

Some devices will automatically download a document before displaying it using a file reader installed on the device, for example Adobe Acrobat or Foxit. Some web browsers will prompt for a download when the document is selected whilst others will open the document using a built-in file reader. You will need to explore the options of your device and web browser.

You will need a PDF reader to open and read a downloaded PDF document. There are many free PDF readers available, including Foxit Reader and Adobe Acrobat .

Documents that are stored on the Parish Council Google Drive will be displayed using the respective Google Docs, Sheets, Forms or Slides application. When the document is displayed, use File - Download As - [format] from the menu bar to download a copy of the document in the selected format. You can then either save the document on your local device or print the document by opening it in the appropriate local application and using the application print facility.