What We Must Publish

In accordance with the Transparency Code for Smaller Autorities , the Parish Council is required to publish the details of each individual item of expenditure above £100. This is because we have opted to be exempt from routine external audit.

Publishing a complete list of expenditure transactions will also meet this Transparancy Code requirement. Expenditure information need only be published for each individual spending transaction above £100 rather than each item bought per transaction.

The Parish Council has opted to publish a complete list of expenditure transactions. Below are the items of expediture that have been made to date in the current financial year, which runs from 1st April to 31st March.

Expenditure for the Current Financial Year 2020 - 2021

01/04/2020Lease FeesHarrogate Borough CouncilAnnual Allotment Fee£80.00
23/04/2020InsuranceNorris & Fisher (Insurance Brokers) Ltd.Policy premium for 01/06/20 - 31/05/21£468.06
07/05/2020Taxes & LeviesSwale & Ure Drainage BoardAgricultural Drainage Rate - Land at Staveley£3.08
17/05/2020Asset ManagementL Carr ContractorsPhone Box Refurbishment£2,359.20
09/06/2020Asset ManagementPark Lane PlaygroundsQuarterly Play Area Inspection£48.00
29/06/2020Grass CuttingFarm & Land Services Ltd.Grass Cutting Staveley May - June£298.80
01/07/2020Hire FeesStaveley & Copgrove Village HallHall Hire July 2020 to March 2021£187.50
09/07/2020Asset ManagementPark Lane PlaygroundsPlay Area Repair and Maintenance£630.00
13/07/2020Asset ManagementB. D. EvansGround Cover Membrane for the Pinfold£49.98
30/07/2020Grass CuttingA. LeggCopgrove April-July 8 cuts£424.00
02/09/2020WebsiteA2 HostingAnnual Hosting Fee£197.48
02/09/2020Grass CuttingFarm & Land Services Ltd.Grasscutting£363.60
09/09/2020Asset ManagementD H Garden MaintenanceVillage Green maintenance£50.00
Dates in this colour can display the statutory power of the transaction. Hover over or tap the date to see the power.
Amounts in this colour are inclusive of VAT. Hover over or tap the amount to see the VAT amount.

Note: The above items of expenditure are inclusive of VAT, where indicated. The Parish Council is not registered for VAT but we are however,  able to claim a refund of the amount of VAT charged on goods and services bought for nonbusiness activities as we are a local authority.

Select the link in the Details column to view any associated document.

Expenditure by Budget Category for the Current Financial Year 2020 – 2021

Expenditure for the previous financial year is available in the end of year accounts and in the Document Library below.

Expenditure Control

All items of expenditure are approved by Council prior to execution and each payment is subject to dual authorisation. Each item is allocated a transaction identifier which is also recorded on the associated invoice. All invoices are available for inspection on request from the Parish Clerk. The expenditure for a given financial year is subject to an internal audit prior to completion of the annual return. The public has a right to inspect the Council’s accounts.

Expenditure History

The Parish Council annual expenditure records since 2010-11 may be viewed below. These documents are also availble in the Document Library.

Annual Expenditure Documents

To view the required document, select its Document Name

IDDocument NameTypeSize
0360Annual Expenditure 2019-20Portable Document Format39 KB
0101Annual Expenditure 2018-19Google SheetN/A
0100Annual Expenditure 2017-18Google SheetN/A
0099Annual Expenditure 2016-17Google SheetN/A
0098Annual Expenditure 2015-16Google SheetN/A
0097Annual Expenditure 2014-15Google SheetN/A
0096Annual Expenditure 2013-14Google SheetN/A
0095Annual Expenditure 2012-13Google SheetN/A
0094Annual Expenditure 2011-12Google SheetN/A
0093Annual Expenditure 2010-11Google SheetN/A
Total Documents10
What is the Document List?


This is the unique identifier of the document within the library.  Use this number if you need to report an issue with a document.

Document Name

This is the title of the document. Select the name to view and or download the document in a separate window.


This is the format of the document file. If you are using a mouse, hover over the type image to see a description of the document type.  See below for more information on the Document Types.


This is the size of the document file in Kilobytes (Kb) or Megabytes (Mb). The size is N/A if the document is in one of the Google formats

How do I navigate the Document List?

The List Length

The document list is initially displayed with the first 10 entries. The Show Entries drop-down selection box above the document list may be used to show more (or less) entries. The number of entries currently shown and the total number of entries in the list is displayed below the document list.


The Previous and Next buttons below the document list may be used to navigate between the list pages if not all the entries are shown.


The documents are initially listed in a pre-defined order. The list order may be reversed by selecting the Document Name column heading. The up/down arrow on the right side of the colum heading indicates the current sort direction.

Note that changing the sort direction affects all the documents in the list, not just those that may be currently visible.

What are the Document Types?

Documents with the type are PDFs. PDF is a cross-platform file format developed by Adobe. Documents from any application can be converted to PDF format. PDF documents retain the original appearance/layout/print quality independent of the files native application and platform.

Documents with the type are Google Docs.

Documents with the type are Google Sheets.

Documents with the type are Google Slides.

Documents with the type are Google Forms.

All documents in a Google format are automatically converted to a specified format when downloaded.

How do I Download a Document?

This will depend upon the device (desktop, laptop, tablet, smartphone etc.), the application (web browser, app etc.) that you are using to view the website and the file type of the selected document (see above).

Some devices will automatically download a document before displaying it using a file reader installed on the device, for example Adobe Acrobat or Foxit. Some web browsers will prompt for a download when the document is selected whilst others will open the document using a built-in file reader. You will need to explore the options of your device and web browser.

You will need a PDF reader to open and read a downloaded PDF document. There are many free PDF readers available, including Foxit Reader and Adobe Acrobat .

Documents that are stored on the Parish Council Google Drive will be displayed using the respective Google Docs, Sheets, Forms or Slides application. When the document is displayed, use File - Download As - [format] from the menu bar to download a copy of the document in the selected format. You can then either save the document on your local device or print the document by opening it in the appropriate local application and using the application print facility.